Data Officer

Contract: You will join HMC on a full-time, permanent basis, working 35 hours per week.

Location: Working in Market Harborough with hybrid working available up to 2 days per week.

Salary: £30,000 – £35,000 per annum depending on the skills and experience of the appointed candidate

Holiday: 30 days a year, plus public holidays.

Pension Scheme: The post includes generous pension arrangements. Pension scheme includes 14.1% employer contribution – 5% of which can be taken as additional salary. Employee contributions default to 7% but this can be flexed.

Bonus Scheme: Bonus scheme is currently up to £1500 each August, entry is based on the completion of a full academic year (September – August).


HMC – The Heads’ Conference – is a professional association of heads of the world’s leading independent schools.  It is the oldest and most prominent association of its kind in the English-speaking world. HMC is a thriving, pro-active association of leading figures in school education. Across the world, the members are an eclectic mix and include the Heads of day and boarding schools, co-educational schools and single sex schools. Such diversity is a key strength of HMC, and members are united by a shared commitment to the principles of excellence in education, accessibility, and inclusion.

As a Data Officer at HMC, you will play a critical role in ensuring data compliance across the organisation. You will be responsible for managing and safeguarding data, particularly in relation to our new Customer Relationship Management (CRM) system, and will be instrumental in our ongoing archiving project.

Key Responsibilities:

Data Compliance:

  • Data Protection: Ensure adherence to data protection policies and procedures.
  • Training: Conduct training sessions for staff on data protection and compliance.
  • Third-Party Liaison: Work with third-party suppliers to ensure data needs are met and data protection obligations are fulfilled.
  • Data Processing: Respond to and process Subject Access Requests. Assist staff in using tools like Excel for data reporting and manipulation.

Data Management:

  • CRM Management: Management of new CRM system and Member Portal. Take forward future development; manage details for members and other contacts; and oversee the integration and maintenance of data, ensuring accuracy and confidentiality.
  • Stakeholder Tracking: Maintain and update the organisation’s stakeholder tracker, ensuring all data is current and accurately reflects stakeholder interactions, with smooth transition to the new CRM.
  • Archiving Project: Lead the organisation’s archiving project, ensuring that all minutes, historic documents, and other relevant information are digitised and accessible.
  • Website Management: Create and manage User accounts for the HMC website Member Zone. Collaborate with the Communications Manager to ensure all data on the organisation’s website is up-to-date. Ensure that permissions, links, and documents on the website are managed effectively.
  • SharePoint: Ensure integrity of HMC’s folder structure and file naming rules are maintained.
  • Data Compiling: Gather data/information for inclusion in HMC publications and coordinating responses to members.

Data Analysis:

  • Reporting and Insights: Compile reports and analyse data from the CRM/Member Portal.
  • Surveys: Compile surveys and analyse/report on results.
  • Census Analysis: Process and analyse census information, providing insights and reports to assist with organisational decision-making.

The Ideal Candidate Will Have:

  • Bachelor’s degree in Data Management, Computer Science, or a related field.
  • Proven experience in data management and compliance.
  • Familiarity with CRM systems and data analysis tools.
  • Strong understanding of data protection laws and regulations.
  • Excellent organisational and communication skills.
  • Proficiency in data analysis and reporting.
  • Strong problem-solving and critical thinking skills.
  • Ability to work independently and collaboratively.
  • High attention to detail and accuracy.

How to apply

Please click here to apply on the Eteach platform.

Closing date for applications: Friday 2 August 2024

Start date: As Soon As Possible

HMC is committed to safeguarding and promoting the welfare of children and young people and expects all who work at HMC to share this commitment. You may be subject to child protection screening appropriate to the post including an enhanced disclosure through the Disclosure and Barring Service (DBS) and checks with previous employers.

Safeguarding Statement:

HMC The Head’s Conference is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.